TallyPrime Data Import Errors
22 Dec
Data Import Guide

TallyPrime Data Import Errors Troubleshooting Guide

Here is the comprehensive list of TallyPrime Data Import Errors and it’s solutions

Below is a practical, field-tested list of common errors faced during data import in TallyPrime, along with clear reasons and step-by-step solutions.
This is especially useful for Excel / CSV / XML imports and tools like Import2Books.

1. Ledger Does Not Exist

Error Message

Ledger does not exist
Party Ledger not found

Why it Happens

  • Ledger name in Excel does not exactly match Tally ledger
  • Extra spaces, spelling differences, or case mismatch
  • Ledger not created in Tally

How to Solve

  • Ensure exact ledger name matching (including spaces)
  • Pre-create ledgers in Tally before import
  • Use ledger auto-creation option (if your import tool supports it)

2. Voucher Type Does Not Exist

Error Message

Voucher Type not found
Invalid Voucher Type

Why it Happens

  • Voucher type in Excel is different from Tally (e.g., “Sales Invoice” vs “Sales”)
  • Custom voucher types not created in Tally

How to Solve

  • Use standard Tally voucher names (Sales, Purchase, Receipt, Payment, Journal)
  • Create custom voucher types in Tally before importing

3. Duplicate Voucher Number

Error Message

Duplicate voucher number
Voucher number already exists

Why it Happens

  • Same voucher number already exists in Tally
  • Manual numbering conflicts

How to Solve

  • Enable Auto Voucher Numbering in Tally
  • Ensure unique voucher numbers in Excel
  • Import vouchers date-wise sequentially

4. Invalid Date Format

Error Message

Invalid Date
Date is not valid

Why it Happens

  • Excel date format not supported by Tally
  • Text-formatted dates instead of actual date values

How to Solve

  • Use DD-MM-YYYY or YYYYMMDD format
  • Ensure Excel column is set as Date, not Text
  • Avoid mixed date formats in one column

5. Item / Stock Item Does Not Exist

Error Message

Stock Item does not exist

Why it Happens

  • Item name mismatch
  • Stock item not created in Tally

How to Solve

  • Pre-create Stock Items and Units in Tally
  • Ensure exact matching of Item Name & Unit
  • Enable auto stock creation (if supported)

6. Unit of Measure Does Not Exist

Error Message

Unit does not exist
Invalid Unit

Why it Happens

  • Unit mentioned in Excel is missing in Tally
  • Different naming (Nos vs Pcs)

How to Solve

  • Create Units in Tally (Nos, Pcs, Kg, Box, etc.)
  • Keep unit names consistent across Excel & Tally

7. GST / Tax Ledger Not Found

Error Message

GST Ledger not found
Invalid Tax Ledger

Why it Happens

  • GST ledgers not created
  • Wrong tax rate ledger mapping

How to Solve

  • Create GST ledgers (CGST, SGST, IGST) in Tally
  • Ensure correct tax percentage mapping
  • Verify GST nature of ledger

8. Amount Does Not Match / Debit Credit Mismatch

Error Message

Debit and Credit not equal
Amount mismatch

Why it Happens

  • Journal vouchers not balanced
  • Incorrect sign (+ / -) in Excel

How to Solve

  • Ensure Total Debit = Total Credit
  • Remove negative values unless required
  • Validate totals before import

9. Company Not Loaded / Company Not Found

Error Message

Company not loaded
Invalid Company

Why it Happens

  • Wrong company selected
  • Company not opened in Tally

How to Solve

  • Open the correct company in TallyPrime
  • Ensure import tool is connected to the active company

10. Security / User Permission Error

Error Message

Permission denied
Access not allowed

Why it Happens

  • Import attempted with restricted user
  • Security control enabled

How to Solve

  • Login as Admin / Owner
  • Grant Import permissions to user
  • Disable security temporarily during import

11. XML Structure Error

Error Message

Invalid XML
Parsing failed

Why it Happens

  • Incorrect XML tags
  • Broken structure or encoding issues

How to Solve

  • Validate XML structure before import
  • Use trusted import tools instead of manual XML
  • Avoid special characters (&, <, >) without encoding

12. Duplicate Ledger Creation Error

Error Message

Ledger already exists

Why it Happens

  • Ledger auto-creation enabled
  • Same ledger already present

How to Solve

  • Disable auto-creation for ledgers
  • Use mapping instead of creation

13. Opening Balance Mismatch

Error Message

Opening balance difference

Why it Happens

  • Incorrect debit/credit flag
  • Wrong opening balance date

How to Solve

  • Verify Dr/Cr flags
  • Import opening balances on financial year start date
  • Cross-check trial balance totals

14. GSTIN / Compliance Validation Error

Error Message

Invalid GSTIN
Compliance error

Why it Happens

  • Wrong GSTIN format
  • Extra spaces or missing characters

How to Solve

  • Validate GSTIN (15 characters)
  • Remove spaces & special characters
  • Verify State code correctness

Best Practices to TallyPrime Data Import Errors

  • Standardize Excel templates
  • Pre-create Masters (Ledgers, Stock, Units, Taxes)
  • Use professional import tools (like Import2Books.com)
  • Test import with 5–10 records first
  • Always take Tally backup before bulk import
  • Use Auto Master creation option

For further assistance, call our support desk on +91 7710010372 or email us on support@import2books.com

Import Sales Data to TallyPrime
22 Dec
Data Import Guide

5 Easy Steps to Import Sales Data in TallyPrime

5 Easy Steps to Import Sales Data in TallyPrime

Importing sales data accurately into TallyPrime is a critical requirement for businesses that use multiple billing systems, ERPs, POS software, or industry-specific applications. If you are searching for a reliable way to import sales data in TallyPrime without manual entry, this step-by-step guide will help you do it efficiently and error-free.

Why Businesses Need to Import Sales Data in TallyPrime

Modern businesses rarely rely on a single software to manage operations. While TallyPrime is widely used for accounting, GST compliance, and financial reporting, many businesses use separate billing or operational software tailored to their industry.

This creates common challenges such as:

  • Duplicate data entry in billing software and TallyPrime
  • Increased chances of accounting and GST errors
  • Time-consuming manual work
  • Difficulty in syncing large volumes of sales data

To overcome these challenges, businesses need a structured and automated way to import sales data into TallyPrime.

The Smart Solution: Import2Books Sales Data Import Templates

Import2Books.com provides ready-to-use Excel templates that allow you to convert your sales data into Tally-compatible XML files, making the import process simple, fast, and reliable.

Step 1: Login or Create Your Account on Import2Books.com

Start by creating an account or logging in to your existing account on Import2Books.com. New users get free import credits to try the platform.

Step 2: Choose the Right Sales Import Template

Based on your business requirement, navigate to one of the following templates:

  • Sales With Inventory
  • Sales Without Inventory

This ensures your sales data structure matches your TallyPrime configuration.

Step 3: Download the Pre-Built Excel Template

  • Download the sample Excel template provided.
  • Simply copy and paste your sales data from your billing software into the template while keeping the column structure unchanged.

Step 4: Upload Excel & Convert to Tally XML

  • Upload the completed Excel file on Import2Books.com.
  • The system automatically validates your data and converts it into a Tally-compatible XML file.
  • You may choose Auto-Master creation option to auto create missing masters during data import to ensure error free data import in Tally.
    • Customer Names
    • Item Names
    • Sales Ledgers
    • GST Ledgers
    • Expense/Other Charges Ledgers
    • Cost Centers
    • Godowns

Step 5: Import XML File in TallyPrime

In TallyPrime, follow the steps below:

  • Press ALT + O (Import)
  • Select Masters or Transactions
  • Set File Format = XML
  • Choose the generated XML file
  • Import the data

All your sales vouchers will be created instantly in TallyPrime.

Data Import Log & Error Handling

During the import process, if any errors occur:

  • They are logged in the Tally.IMP file or Exception Report
  • The error message clearly explains the reason. Check here for common errors and it’s solutions.
  • You can correct the data and re-import without duplication

This ensures complete control and transparency during the import.

If you need any assistance for the same then you may reach our support desk on +91 7710010372 or support@import2books.com between 10:00am to 6:30pm Monday to Saturday.

Sales Import Scenarios Covered

Import2Books.com data conversion utility supports complex real-world business scenarios, including:

✅ Single Invoice – Multiple Items
✅ Single Invoice – Multiple GST Rates
✅ Single Invoice – Multiple Godowns
✅ Batch Numbers with Manufacturing & Expiry Dates
✅ Separate Buyer & Consignee Details
✅ Multiple Taxable Heads in One Invoice
✅ E-Way Bill & E-Invoice Details
✅ Cost Center Allocation
✅ B2B & B2C Transactions
✅ Order, Dispatch & Payment Terms
✅ Automatic CGST, SGST, IGST & CESS Bifurcation

Affordable Subscription with Free Trial

  • 450 records FREE for new users to import sales data in TallyPrime
  • After the free limit, choose between:
    • Monthly Subscription
    • Perpetual Subscription

👉 View complete pricing details here:
https://import2books.com/pricing/

Conclusion

If you want to import sales data in TallyPrime quickly, accurately, and without repetitive manual work, Import2Books.com provides a powerful yet easy-to-use solution. With ready Excel templates, automated Tally XML conversion, and wide scenario support, businesses can ensure accurate accounting, GST compliance, and time savings.

Start importing your sales data in TallyPrime the smart way today 🚀